LA HABRA GIRLS SOFTBALL ASSOCIATION BY-LAWS (Last Modified: 10/12/11)
1 - NAME
The name of this organization shall be the La Habra Girls Softball
Association, hereafter referred to as LHGSA.
ARTICLE 2 – OFFICE
The principal office for transaction of LHGSA business shall be located in
the city of La Habra, California. The Board of Directors may change the site
of the principal office from one location to another within the City of La
ARTICLE 3 –
The specific objective of the LHGSA is to operate a recreational softball
league to develop good sportsmanship, high character, and physical and mental
well being of young persons through the game of
softball. LHGSA encourages responsible adults to supervise the program on
the playing fields and to make their leadership and experience available
for the training of these young people.
ARTICLE 4 – LIMITATIONS
The LHGSA is a nonprofit benefit corporation and shall carry on its
activities in compliance with Section 501 (c) (3) and Section 170 (c) (2)
of the Internal Revenue Code of 1986 (or the corresponding provisions of
any future United States Internal Revenue Laws) for corporations exempt
from Federal income taxes and for which contributions are tax deductible.
SECTION 1 –
No substantial part of the activities of the LHGSA shall consist of carrying
on propaganda, or otherwise attempting to influence legislation, and the
LHGSA shall not participate in or intervene in any political campaign on
behalf of any candidate for public office.
SECTION 2 – PROPERTY
The property, assets, and net income of the LHGSA are dedicated irrevocably
to the purposes set forth in ARTICLE 3 above. No part of the net income
shall ever inure to the benefit of any of its directors, trustees,
officers, members, employees, or to the benefit of any private individual.
SECTON 3 –
Upon the winding up and dissolution of this organization, and after paying
or adequately providing for the payment of debts, obligations, and
liabilities, the remaining assets shall be distributed to a nonprofit fund,
foundation, or corporation which is organized and operated exclusively for
charitable purposes and has established its tax exempt status under Section
501 (c) (3) of the Internal Revenue Code.
ARTICLE 5 – LHGSA
SECTION 1 –
Participating Members include all registered players during the
current calendar year.
SECTION 2 -
General membership of LHGSA shall consist of the following:
1. Parents or
guardians of all currently registered players (one per Participating
2. All official
3. All official
4. All Board
interested adults as approved by the Board.
SECTION 3 – VOTING PRIVELIGES
A. Each General Member shall be entitled to
one (1) vote at all General Meetings, and shall be entitled to one (1) vote
in the election of the Board of Directors.
B. No absentee or proxy votes will be
C. All Board Members shall be entitled to
vote at all board meetings, at the election of the Board of Directors, and
at all General Membership meetings.
SECTION 4 - TERMINATION OF MEMBERSHIP
A. Participating Members may terminate their
membership by notifying the appropriate Division Commissioner.
B. General Members may terminate their
membership by sending a letter of resignation to the League President.
C. The Board reserves the right to terminate
the membership of any individual who does not follow the by-laws, policies,
rules or regulations of this organization, or of ASA. A member may be
suspended or expelled by the Board if it is determined that the member has
engaged in conduct materially and seriously prejudicial to the purposes and
interests of the LHGSA. Due process guarantees as outlined in Article 6,
Section 6 below should be followed when suspending or expelling a general
SECTION 5: LENGTH OF MEMBERSHIP
Participating and General Memberships begin at the time of
registration and continue in effect for the remainder of the calendar year
of play for which the player registers.
ARTICLE 6 – BOARD
SECTION 1 - BOARD MEMBER REQUIREMENTS,
GENERAL DUTIES AND RESPONSIBILITIES
The LHGSA Board of Directors shall include elected
and board appointed officers per Article 6, Sections 2 and 7 of the LHGSA
2. LHGSA Board Members must be 21 years of age
or older and must clear an LHGSA approved background check for the current
year of service. An existing LHGSA
background check may be used for board members also serving as LHGSA
managers, coaches, or parent volunteers.
3 Board Members shall adhere to the
highest ethical standards, LHGSA By-laws, and LHGSA Board Member Code of
Ethics. Board Members shall not use
their position to the detriment of LHGSA or to their own benefit.
4. Board Members have voting power pursuant to LHGSA By-laws
and shall exercise their voting power consistent with the LHGSA Board
Member Code of Ethics.
5. All Board
Members are required to perform their elected duties, attend board
meetings, as well as to assist in league tournaments, registration, skill
assessments, opening day, closing day, board member of the day assignments
and other league functions, as needed. Neglect of such duties or if any member
of the board misses two or more board meetings or assigned duties per
calendar year without prior notification to the President or Vice
President, he or she may be subjected to removal from the board per Article
6, Section 6 of the By-laws.
2 – OFFICERS
A. President - The President
shall be the Chief Executive Officer and general manager of the LHGSA and
shall, subject to the control of the Board, generally supervise, direct,
and control the activities and affairs of the corporation. Specific responsibilities of the
serve as the presiding officer at all Board meetings and set the agenda for
all policies and decisions made by the Board.
3. Coordinates all League activities and
oversees all phases
checks in conjunction with the Treasurer. He/she may not sign any check
that is payable to himself/herself (i.e. reimbursement for expenses).
5. Shall maintain a confidential file of
Manager/Coach evaluations conducted by the League Head Coach
6. Shall maintain a confidential file of
umpire evaluations conducted by the Umpire in Chief.
Shall oversee all other board
members that represent the league.
form committees and appoint members to those committees with the approval
of the Board.
vote only to break a tied vote of the Board.
10. The President shall be in charge of coordinating
LHGSA activities with the City of La Habra, obtaining all field permits,
facility use permits, etc. required for league functions.
B. Vice President –The Vice President, under the President’s
direction, will assist the President in the general supervision of the
The Vice President shall perform all the duties of
in his/her absence.
The Vice President
assists the President in all League activities.
Vice President automatically succeeds to the office of President in case of
a vacancy in that office.
shall help organize and supervise all LHGSA activities such as opening and
closing day ceremonies, the pancake breakfast, dances, picnics, etc.
5. The Vice President shall recommend and, with Board
approval, secure adequate insurance for the league.
The Secretary shall record and maintain a file of minutes of all meetings
and actions of the Board, committees of the Board, and of general
1. The Secretary
shall keep on hand a copy of the LHGSA Bylaws and Board policies.
Secretary shall be responsible for notifying the appropriate members of all
Board meetings, committee meetings, and general membership meetings.
He/she should compile a record of LHGSA activities such that this
information can be passed on to future Boards from year to year.
D. Treasurer – The Treasurer shall maintain correct accounts of all
business transactions of the LHGSA. This will include accounts of its
assets, liabilities, receipts, disbursements, gains, losses, capital, and
all income of any sort and kind derived by the LHGSA.
Treasurer shall prepare a budget to be adopted by the Board prior to the
start of the regular season.
Treasurer shall submit to the Board an annual financial report at the end
of the fiscal year.
He/she shall provide the Board with an updated financial report at each
regular monthly Board meeting.
He/she, upon the request of any Board member and by appointment, shall
provide that Board member access to inspect any or all books of accounts
within five (5) days of such a request.
He/she shall promptly deposit all monies in the name of and to the credit
of the LHGSA into an account or accounts approved by the Board.
is directly responsible for the disbursement of all LHGSA funds. All league
funds are to be protected by a two party signature of accounts. Signatures
on the accounts shall be the President, the Vice President, Secretary, and
the Treasurer. No two authorized signers may be related by blood, marriage,
or reside at the same address.
He/she shall supervise the collection of money from the snack shack,
fundraising, or any other league financial ventures, and maintain accurate
records of income and expenses.
E. Division Commissioners – Each age group division of the LHGSA
will have a commissioner representing them on the Board. The Divisions are
as follows: High School (18 and Under), Major (14 and Under), Minor, (12
and Under), Mini-minor (10 and Under), Micro-mini (8 and Under), and
Mini-tee (6 and Under). The Division Commissioners’ responsibilities are as
Recruit a Board approved coach for each team in their division.
Review with the coaches the rules and procedures of the LHGSA and of their
respective division prior to the start of the season.
regular coaches meetings to discuss general information from the Board or
from committees of the Board. Report back to the Board any concerns
expressed by the coaches or their parents.
responsible for the general welfare of each registered players in their
divisions with respect to the league goals as stated in Article 3 above.
sure that each coach secures a scorekeeper, that the scorekeepers are
familiar with the score keeping methods, and that an official scorebook is
kept for all league games.
Receive official protests, review and evaluate their merits, and present it
to the protest chairman.
Mediate, intervene, and/or take action as appropriate to resolve disputes between
coaches, parents, spectators, and players within their division at games,
practices, or other league functions.
the Board advised of any unresolved situations that may adversely affect
the LHGSA if left unsettled.
Report to the Board any serious injuries suffered by a player requiring a
10. High School Commissioner has
the additional responsibilities of promoting / recruiting for this division
among the local high schools and working with surrounding cities to
coordinate game schedules.
F. Players Representative – The Player Representative’s primary
responsibility is to represent all players in all division within the LHGSA
and to insure that the aims and purposes of the LHGSA Bylaws and playing
rules are being complied with by all involved. In the event the Players
Representative serves as a head coach of a team in a division, he/she must
recuse himself/herself of their Players Representative responsibilities for
the division in which they coach to avoid conflicts of interest. The
Players Representative’s responsibilities are as follows:
Obtain the names, birthdates, etc. of all registered players from the
Schedule with the approval of the Board tryout dates and times for each
division and supervise the tryout procedures.
with the President and the Divisional Commissioners to establish and
publish the draft method to be used in the selection of teams in each
Players Representative shall have the sole responsibility of maintaining a
waiting list for each division for qualified players applying after the
player drafts have taken place.
Player Representative with the Divisional Commissioner shall assign players
to teams with vacancies by a lottery selection method.
notification of a player dropped by a team coach, the Player Representative
shall contact the parents of the player to establish the reason for the
drop. The Player Representative shall then advise the Divisional
Commissioner of the drop and the reason.
Players Representative may not transfer a player from one team to another
as a matter of convenience without Board approval and approval of the
Players Representative shall chair the All-Star Selection Committee.
League Head Coach – It shall be the duty of the League Head Coach to
provide the coaches of the LHGSA the means by which they may improve their
coaching techniques. The League Head Coach should develop and maintain
coaching clinics that will provide the LHGSA a consistent coaching
philosophy from division to division. The areas involved are:
Knowledge of the playing rules.
Offensive elements including hitting, bunting, and
Defensive elements including catching, fielding,
throwing, and positioning.
Basic pitching mechanics.
Strategies for interacting with parents, players,
umpires, and fellow coaches.
The League Head Coach is responsible for:
1. Organizing practice schedules for all divisions.
2. Assuring qualified coaches are assigned to teams or adequate
training is provided to new coaches.
3. Providing the President with Manager/Coach evaluations.
4. The procurement of, and maintaining, league training materials.
5. Responsible for organizing league training for managers and
coaches and/or referral to outside training clinics.
6. Coordinates the registration of coaches / managers to ASA
sponsored or other coaching clinics. Maintains records of coaching clinic
certifications and attendance.
with Division Commissioners in obtaining managers and coaches.
a Managers/Coaches welcome meeting before the season, and as many other
meetings as necessary during the year in conjunction with the Field
Services Director, the Equipment and Safety Director, the UIC, and the Vice
President or President, in order to:
a. Discuss and disseminate League
b. Discuss common problems and to share
softball information and knowledge.
c. Distribute literature.
d. Discuss safety issues.
e. Discuss equipment distribution, key usage,
and field maintenance and preparation.
f. At the Managers/Coaches meeting, furnishes
each team with a Manager's packet which
League Policy and
All Star Policy
A list of duties and
responsibilities of the Managers and Coaches
It shall be the duty of the Umpire-In-Chief (UIC) to:
Recruit and schedule all umpires for games played.
He/she shall see that all umpires are adequately
trained and qualified.
The Umpire-In-Chief shall be responsible to see that
all umpires and coaches are provided with copies of the LHGSA playing
The UIC shall evaluate the performance of umpires
during the course of the season, summarize his or her findings to the
Board, and submit a formal evaluation of each umpire’s performance to the
Team Parent Coordinator – It shall be the responsibility of this
officer to recruit a Board approved team parent for every team. The Team
Parent coordinator should hold a team parent meeting at least once a month
during the playing season. The Team Parent Coordinator should inform all
team parents of their duties and obligations as team parents for their
J. Registrar – It is the responsibility of the registrar to
supervise the signups of all the players of the LHGSA.
Registrar shall set the dates and place for all league sign-ups.
shall devise flyers and arrange for distribution to the local schools.
shall be responsible for all advertising for sign-ups such as newspaper
notices, banners, and mailers to returning players, etc.
Registrar shall keep an accurate record of the membership of the LHGSA.
Registrar shall conduct and verify background checks on all Board Members,
Managers, Coaches, Team Parents, and Parent Volunteers as required.
Registrar shall register all league players with ASA as required.
K. Sponsorship Coordinator – It shall be the responsibility of the
Sponsorship Coordinator to acquire sponsors for the LHGSA.
Sponsorship Coordinator shall act as a liaison between the LHGSA and all
Sponsorship Coordinator will keep accurate records of all team
and league sponsors.
He/she will see that all money collected is turned over to the
He/she will see that each sponsor receives a plaque, banner, letter, or
other form of recognition deemed appropriate by the Board.
L. League Advisor – The league Advisor shall give advice to the
President and the Board concerning the interpretation of the LHGSA Bylaws
and the League Rules.
1. The League
Advisor may be asked by the President or the Board to audit the financial
books of the LHGSA, including the snack shack ledger.
League advisor should oversee and certify all elections or votes taken by
the general membership.
League Advisor should be knowledgeable of meeting procedures.
League Advisor should be knowledgeable of the LHGSA organization
M. Equipment and Safety Director - The Equipment and
Safety Director shall provide:
1. Procurement, security, accountability and distribution of all
equipment used by LHGSA League teams only, in LHGSA League play, including
practices and tournaments, including:
Catcher's mask with
Helmets with face guards
2. Maintains a written record of equipment, as defined above, owned
by the League and/or owned by other organizations which is on loan to the
3. Develops and submits to the Treasurer and Board a detailed budget,
identifying the quantity and cost of equipment, as defined above, which
will be required to accommodate the enrollment projected by the Board.
a minimum of two quotations for equipment purchases.
the facility and storage areas in which all League equipment and field
service equipment will be stored and insures optimum security.
6. Distributes a list of available training
equipment to the Board and Managers/Coaches during the pre-season coaches
accessibility and training equipment usage within the league and
8. Assists the Fields Manager.
for the overall safety of equipment and the league,
and replenishes First Aid Kits as required.
Manager – The
Fields Manager is responsible for the maintenance and upkeep of LHGSA
fields during the Spring, Fall, and All-Star seasons of LHGSA
softball. The Fields Manager:
personnel to assist in the maintenance and preparation of the fields prior
to league play.
2. Reports all
dangerous and adverse field conditions to the President.
security, accountability and distribution of field service equipment to be
used in League and tournament play including:
Base lining equipment
Field dragging vehicle
5. Oversees the
preparation of the playing fields prior to scheduled
Responsible for the overall safety of all field equipment used by the
Snack Shack Coordinator– It shall be the responsibility of the
Snack Shack Coordinator to operate the snack shack at all games during the
Snack Shack Coordinator shall work with the Team Parent Coordinator to
develop a schedule of volunteer workers from all league teams to work in
the snack shack.
Snack Shack Coordinator shall supervise the purchase of all foods,
beverages, materials, etc. needed to operate the snack shack.
Snack Shack Coordinator, with the Treasurer, shall supervise the collection
of all money and maintain accurate records of expenses and income.
Snack Shack Coordinator will see that the snack shack is clean and in order
at all times.
P. Uniform, Picture, Trophy, and Yearbook (UPTY)
It shall be the responsibility of the Uniform, Picture, Trophy, and
Yearbook Coordinator to be responsible for all uniforms, pictures,
trophies, and yearbooks.
Serves as chairperson of the UPTY standing committee.
Per committee recommendation and Board approval, the
UPTY coordinator selects and coordinates with Uniform Vendor to order,
purchase and distribute necessary softball wearing apparel for all seasons
which include Fall Ball, Spring Ball, and All stars.
Must present to the board at least 2 competitive
offers from vendors for board approval with regards to uniforms, pictures,
yearbooks, and trophies.
Additional responsibilities per Article 8, Section 3C..
SECTION 3 – NOMINATION
A. Eligibility – All current adult members of the LHGSA in good standing
are eligible to run for office for the following season. Only current
members of the Board of Directors are eligible to run for the office of
Committee – The President shall appoint a committee to select qualified
candidates for the offices of the Board of Directors. The committee will
present a slate of officers to the Board by the Board’s April meeting.
Nomination from the Floor – Any adult member of the LHGSA in good standings
may submit their name for nomination at the April Board meeting. Adult
members in good standing may also nominate other adult members in good
standing at the April Board meeting, contingent upon confirmation of their
willingness to be placed on the ballot.
SECTION 4 – ELECTION
A. Election Date – The election date shall be set by the Board and must be
no later than Closing Day ceremonies. The general membership must have at
least two weeks notice of the election of
Eligibility to Vote – All general members in good standings are eligible to vote. Under the rules of Article 5, the
general membership includes one parent or legal guardian from each
participating member (current registered player), and all Board members,
Board approved coaches, assistant coaches, and other interested adults as
approved by the board.
Manner of Voting – Voting will be conducted by secret ballot prepared by
the Secretary. The President will appoint an election committee consisting
of at least three members to monitor the voting and to count the ballots.
The ballots must be maintained for a period of at least one week after
announcing the results of the election to allow for the review of the
results if they are in question.
Official Results – The candidate with the highest number of votes will be
declared the winner. In case of a tie, the new Board of Directors will
break the tie at a special Board meeting to be called by the incoming President.
The election results will be certified by the current League Advisor.
Voting by Proxy – Voting by Proxy will not be allowed.
F. Use of League Funds – No LHGSA funds
may be used to support a nominee for office.
SECTION 5 – TERM OF
term of office for all Board members shall be 2 consecutive years, from
August 1st to July 31st.
following offices shall be up for election in even years (years ending in
an even number):
League Head Coach
Team Parent Coordinator
Equipment and Safety Manager
Uniforms, Pictures, Trophies, and Yearbook Coordinator
following offices shall be up for election in odd years (years ending in an
7. Snack Shack Coordinator
8. Fields Manager
SECTION 6– REMOVAL
OF OFFICERS AND GENERAL MEMBERSHIP
A. Voluntary Resignation - All voluntary resignations must be submitted in
Removal for Cause – Any officer of the Board or General Membership of LHGSA
may be removed by a vote of three-fourths (3/4) of the current membership
of the Board. Grounds for removal are:
of duties as described in these Bylaws.
2. Chronic absenteeism at Board meetings and League functions.
3. Conduct materially and seriously prejudicial to the purposes and
interests of the LHGSA as defined in Article 3 of these Bylaws.
represent the Board at all league functions and may be held to a higher
standard than the general membership. Any Officer or General Membership
being considered for removal by the Board is entitled to due process. This
includes the right to hear all testimony, ask questions of any witness,
review any documents, and to make statements on his/her own behalf.
Removal of Officers by General Membership. – Upon receiving a recall
petition signed by 10% of the general membership, the President shall call
a Special General Membership Meeting within a fourteen (14) day period. The
Secretary shall notify all general members of the league of any Special
General Membership meetings. Grounds for removal are the same as Article 6,
Section 5 (B) above. The Quorum for a Special General Membership meeting is
10% of the general membership. Any officer being considered for removal by
the general membership is entitled to due process as outlined in Article 6,
Section 6 (B) above. A two-thirds (2/3) vote of the general membership is
required to remove an officer. If an officer is removed at the Special
General Membership meeting, the general membership has the right to elect a
replacement officer by a majority vote.
The President is succeeded by the Vice President per Article 6, Section 2
(B). Except in the case of the removal of an officer by the general
membership, Article 6, Section 6 (C), the Board may fill any other
vacancies with any qualified general member of the LHGSA in good standing. The filling of Board vacancies shall be
conducted by due process that includes an applicant or nominee interview at
an LHGSA board meeting and a majority vote approval of applicant/nominee
from a quorum of board members. In
the event the Vice President and President seats are vacated, the
Presidential vacancy/nominee must be filled from the current LHGSA Board
members and approved with a majority vote of all current board members.
7 – MEETINGS
SECTION 1 – GENERAL
The Board will hold an Annual General Membership Meeting after the players
draft but prior to the start of the softball season. Special General
Membership Meetings may be called by the Board as the need arises. The
Secretary shall notify all general members of the league of any Special
General Membership Meetings. The quorum to conduct business requiring a
vote at a General Membership Meeting is 10% of the general membership.
SECTION 2 – BOARD
A. Regular Meetings - The Board of directors will hold regular monthly
Board meetings at a day, time, and place set by the Board.
B. Open Meetings - All Board meetings will be open to the general
membership, except for portions of meetings related to disciplinary action
or other personnel issues that can be reasonable deemed confidential in
C. Special Meetings - Special Board meetings may be called by the President
with sufficient notification of all Board members.
D. Quorum - A majority of the current Board members constitutes a quorum.
ARTICLE 8 – STANDING
AND SPECIAL COMMITTEES
SECTION 1 – POWERS
OF THE COMMITTEES
The Board may create committees to serve at its pleasure and direction. Any
committee created by the Board has only that authority to act as granted by
SECTION 2 –
APPOINTMENTS TO THE COMMITTEES
The President shall have the power to nominate the chairperson of all
committees subject to the ratification by the Board. The size of each
committee shall be determined by the Board. The Chairman of each committee
may select the members of his/her committee with Board approval.
SECTION 3 – STANDING
A. Fundraiser – It shall be the responsibility of this committee to suggest
means of raising monies for the LHGSA. The Fund Raiser Committee shall provide
the Board with a potential revenue statement, a time schedule, and an
overview of the logistics of any proposed fund raising project. All fund
raising projects must meet with Board approval. No contract may be entered
into without Board approval.
Publicity – It shall be the responsibility of this committee to keep the
general membership informed of the activities, announcements, and policy
changes of the LHGSA. The Publicity Committee should also submit articles
to the local newspapers as well as keep local civic organizations and
municipal entities appraised of the league activities.
Uniforms, Pictures, Trophies and Yearbook (UPTY) – The UPTY committee shall consist of the
UPTY Coordinator serving as chairperson and two or more board member volunteers
assisting in the activities for vendor and product selection, procurement,
and distribution to the league.
Final selection and procurement are subject to Board approval.
be the responsibility of this committee to 1) purchase and distribute
uniforms to all teams, 2) coordinate LHGSA picture day, purchase and
distribute pictures to all teams, 3) purchase all trophies and awards
deemed necessary by the Board, and 4) provide LHGSA with a yearbook to be
distributed to the each registered player at the end of the season.
By-Laws - The By-Laws committee shall consist of the Vice President serving
as chairperson and two or more board member volunteers assisting in the
activities. It shall be the
responsibility of this committee to review the by-laws
and recommend specific amendments or changes to the Board as needed.
Scorekeeper – It shall be the responsibility of this committee to ensure
training for all LHGSA scorekeepers. Each league team should have at least
one trained scorekeeper. The Chairperson for this committee will ensure
that an Official Scorebook is kept for each division.
All-Star Committee – It is the responsibility of this committee to
supervise the selection of the divisional All-Star teams and coaches. This
committee shall establish written procedures for choosing All-Star players
and coaches prior to the selection process. The committee shall aid
divisional All-Star head coaches in the selection of tournaments to compete
in. The President, the Players Representative, and the League Head Coach
shall be members of this committee.
H. Protest Committee – It shall be the responsibility of this committee to
resolve all game protest according to the playing rules of the LHGSA. The
Protest Committee shall consist of the Umpire-In-Chief (unless he/she is
involved in the game in question) and at least two other unbiased members
of the Board who are not coaches or assistant coaches in the division
involved, and who do not have a child playing in the division involved.
Nomination Committee – It shall be the responsibility of this committee to
present a slate of officers to the Board by the Board’s April meeting.
Candidates shall meet the requirements set for in these Bylaws.
Scheduling Committee – It shall be the responsibility of this committee to
obtain fields, assign practice times in an equitable manner, and schedule
Tournament Committee – It shall be the responsibility of this committee to
organize the annual La Habra All-Star Tournament. This committee shall
handle all aspects of organization including, but not limited to,
publicity, registration, scheduling, fields and equipment, awards, umpires,
scorekeeping, rules, records, and the snack shack. Board members shall be
involved with tournament duties consistent with the duties of their Board
Winter ball Committee – It shall be the responsibility of this committee to
organize the LHGSA Winter ball season. Board members shall be involved with
Winter ball by assuming duties consistent with their Board position.
4 – SPECIAL COMMITTEES
The President with the approval of the Board, or the Board itself, may
appoint special committees to perform specific tasks for the benefit of the
LHGSA. The committee chairman must be approved by the Board. Any committee
created by the Board has only that authority to act as granted by the
9 – COACHES
SECTION 1 –
Head Coaches and Assistant Coaches must be at least twenty-one (21) years
of age unless approved by the Board. Head Coaches shall be interviewed by
the League Head Coach, Divisional Commissioner, and Players Representative
at minimum. The League Head Coach
and/or Divisional Commissioners shall make the Head Coach selection subject
to the final approval of the Board. Head coaches may select their Assistant
Coaches after the divisional draft, subject to approval of their Divisional
Commissioner and the Board.
SECTION 2 –
A. Team Organization - The Head Coach shall be responsible for organizing
his/her team including finding Assistant Coaches, a Team Parent, a trained
scorekeeper, and a female chaperone for all practices and games.
B. Team Functions - The Head Coach shall organize all practices, games, and
oversee all team functions. When not present the Head Coach may delegate
his authority to a League approved Assistant Coach.
C. Team Conduct - The Head Coach is responsible for the conduct of the
entire team including all Assistant Coaches, parents, spectators, and
players. The Head Coach may be ejected by the umpire for their conduct.
D. Safety - The Head coach should always carry emergency medical releases
for his players and a first aid kit.
E. Chaperones - The Head coach is responsible to have a female chaperone
present at all team functions. A female chaperone must be present in the
dugout during games.
F. League Functions – The Head coach may be required by the Board to
participate, or have his/her team participate in league meetings, field
days, ceremonies, fundraisers, etc. It is the duty of the Head Coach to
follow through on any individual or team responsibilities related to these
league functions. The Head Coach may send a team representative when
10 – UMPIRES
The Umpire and Chief will appoint or contract all league umpires. All
umpires will be responsible for knowing the ASA playing rules and the LHGSA
league playing rules. The umpire will have complete authority over game
progress as outlined by those rules. The umpire will have the authority to
eject any player, coach, parent, or spectator who does not conduct
ARTICLE 11 –
Any Head Coach, Assistant Coach, parent, spectator, or player who is
ejected by the umpire will automatically lose the right to attend the next
league game in any capacity. The Board has the power and discretion to
dictate increased consequences if warranted. Due process guarantees as
outlined in Article 6, Section 5 (B) above should be observed if the Board
desires to dictate increased consequences.
ARTICLE 12 – INSURANCE
The Board of the LHGSA shall be authorized to purchase a secondary sports
league insurance policy to cover all league participants for accidents
occurring during approved league functions. The Board is also authorized to
purchase liability insurance for its adult volunteers.
ARTICLE 13 –
Bylaws of the LHGSA may be amended by a two-thirds vote of the current
membership of the Board of Directors followed by either a majority vote of
the general membership at a General Membership meeting, or by a Special
Election called by the Board. The Secretary shall notify all general
members of the league of any Special General Membership Meeting or of any
Special Election. The quorum for a Special General Membership meeting is
10% of the general membership. There is no quorum for a Special Election
vote as long as a reasonable attempt was made to notify all general
members, reasonable access for voting was given, and copies of the old and
new Bylaws were made available for inspection.